BURTON AND DISTRICT CARAVAN AND CAMPING CLUB

Constitution of the Burton and District Caravan and Camping Club.

Constitution

I.TITLE
1.1The title of the club shall be BURTON AND DISTRICT CARAVAN AND CAMPING CLUB hereinafter referred to as THE CLUB.

2.AIMS of the club shall be to: -
2.1Promote good fellowship amongst all its members and their families.
2.2Organize events of interest to its members e.g. Barbecues, walks, social occasions. All Rallies to be run by, and for Burton and District Caravan and Camping Club.
2.3To maintain an effective Liaison for the benefit of the members of the Club.

3.MEMBERSHIP
3.1Membership shall be open to all.
3.2Applications for membership shall be by means of a form prescribed by the committee giving such information as may be required.
3.3Membership shall be paid on an annual basis, i.e. 1st January to
31st December in any one year.
3.4Subscription shall be due on 1st January each year. New Members joining after 30th September will receive membership for up to 15 months.
3.5Membership shall be inclusive of those members of the immediate family who use the caravan/tent, but voting rights shall be restricted to the member who owns the caravan/tent and his or her spouse partner.
3.6All details of membership will be maintained by the membership officer to whom any enquiries on membership should be addressed. Notice of change of membership details must he given to the membership officer.
3.7Membership may be withdrawn at the discretion of the committee. The member will have the right of appeal and to appear before the committee to state the case for continuation of membership.
3.8All members and their guests are deemed to subscribe to the Caravan and Country Code and also the Coastal Code.

4. MANAGEMENT
4.1The affairs of the club shall be administered by the committee in accordance with the terms of this constitution.
4.2The property, assets and income of the club shall be applied solely for the benefit of the club and its members, or for the purpose of donations to charity as decided at the A.G.M. by the members.
4.3Management of the club shall be under the overall control of a committee elected from the membership by the members at each A.G.M. and comprising of a CHAIRMAN, HON. SECRETARY, HON TREASURER, with up to six but no less than three committee members. No two people in the same household can be elected to hold positions of office. All members of the committee will serve a term of one year but may stand for re-election. All money in the name of the club shall be deposited in a bank approved by the A.G.M., in the name of Burton and District Caravan and Camping Club. All cheques will require the signature of the Treasurer and any ONE of the authorised members of the committee.
4.4In order for a committee meeting to take place a quorum (the majority) of the full committee must be present.
4.5In the event of a vacancy occurring in respect of any position on the committee, the remaining members of the committee may appoint any willing club member to serve on committee until the next A.G.M. subject to 4.3 The appointed member will have full voting rights.
4.6The committee, from its members will appoint a Vice Chairman at the first meeting after the A.G.M.
4.7Subject to agreement at a general meeting the committee may invite a respected person/persons to accept the office of President/Joint President, who shall be kept informed of all club activities and may participate in committee meetings in a non-voting capacity.

5. EVENT MANAGEMENT & CONDUCT
5.1The sites used for club events will be used with the full consent of the landowner and will not contravene any relevant government department rules or legislation relating to the use of land for Touring Caravan or Tent purposes.
5.2Events cannot be organised on sites operating under paragraph 5 of schedule L of the caravan sites and control of development act of 1960, (i.e. certificated locations or certificated sites), unless the site is clearly differentiated and the risk of interference with local people is minimal.
5.3Events organised using the paragraph 6 exemption certificate held in the name of "Burton and District Caravan and Camping Club" is for their members only and will not exceed 5 days (120 hours)
5.4All members and their guests are required to observe the Caravan and Country Code and also the Coastal Code and to assist Rally Officers; in maintaining adherence to the criteria for rallies as laid down by the relevant government body
5.5Members are required to carry suitable fire fighting means e.g. extinguishers, fire blankets in their caravans.

6. NOTICE TO MEMBERS
6.1Due notice of any matter, including convening of any meetings, shall be deemed to have been given.
a) To members generally within 30 days of mailing to the latest addresses of the club's official membership list or in the current years rally handbook containing the notice.
6.2Any member may request an advance copy of the agenda, proposed motions and nominations for office to be considered at the forthcoming Annual General Meeting. Requests, accompanied by an A4 stamped self addressed envelope must reach the Hon. Secretary not later than 6 weeks prior to the Annual General Meeting. Due notice of any matter to be considered at the Annual General Meeting shall be deemed to have been given to all members.
a) If a member attending the meeting in person is handed a copy of the agenda containing the motions and/or nominations upon arrival at the venue.
b) If, not less than 28 days prior to the date of the meeting, copies of the agenda and proposed motions are sent to each member requesting them using the envelope provided for that purpose.
Only one copy of any notice shall be given to each family unit not with standing that a member and his partner are both eligible to attend and vote at a meeting.
NOTE: It is the responsibility of all members attending the A.G.M. to obtain a copy of the agenda and associated documentation prior to commencement of this meeting.

7.ANNUAL GENERAL MEETING
7.1One general meeting designated as an Annual General Meeting, will be held every calendar year. A minimum of 6 weeks notice of that date, time and venue shall be given to all members.
7.2The only matters to be formally dealt with at the Annual General Meeting shall be as follows:-
a) To receive reports from the Chairman, Hon Treasurer, Hon. Secretary, and Rally Secretary, and all matters arising from reports.
b) To elect the Chairman, Hon Treasurer, Hon. Secretary, and committee members for the following year.
c) To consider any proposals of which due notice to members has been given.
d) Any other Business
7.3 Propositions for consideration at the A.G.M. must contain the names and membership numbers of the Proposer and Seconder, and signed by both and received by the Hon. Secretary not less than six weeks before the meeting.
7.4There must be a separate nomination for each committee position. Each nomination form must contain the names and signatures of the Nominee, Proposer and Seconder and must reach the Hon. Secretary not less than six weeks before the meeting.

8.EXTRAORDINARY GENERAL MEETING
8.1The committee may convene an Extraordinary General Meeting at such time and for such purpose as it directs
8.2An Extraordinary General Meeting must also be convened by the Hon. Secretary on receipt of a requisition in writing and signed by no fewer than 12 members. The requisition shall show the name and membership number of each member signing it and state the full details to be put to the meeting.
8.3Notices of an Extraordinary General Meeting may be sent to all members either individually or by Newsletter. At least 28 days notice shall be given.
8.4The only matters to be discussed at the meeting shall be those detailed in the notice to members.

9. VOTING AT A GENERAL MEETING
9.1A member and his/her registered partner are each entitled to one vote in respect of each item on the agenda.
9.2The election of members of committee shall be by secret ballot. The successful candidate in each case being determined by the person polling the largest number of valid votes cast.
9.3Other resolutions shall be decided by a show of hands and the declaration of the result of the vote by the Chairman shall be final and binding.

10. AMENDMENTS TO THE CONSTITUTION AND RULES
10.1Amendments to the constitution can be made at a General Meeting. Amendments to the Constitution carried at any meeting, will take immediate effect.

11. PUBLIC LIABILITY
11.1The club is insured for Public Liability, but will not be held liable for any injury or damage to a member, a member of his/her family unit or to his/her or their property.
12. DISSOLUTION OF THE CLUB
12.1Voluntary dissolution of the club requires a resolution to be passed at a General Meeting. In the event of the winding up of the club, any assets and monies deposited in the clubs name shall, after payment of any outstanding debts incurred by the club be disposed of by a majority vote of members attending a meeting called to discuss such action.

13.INTERPRETATION
13.1 In the event of any dispute over the interpretation of the constitution the decision of the committee shall be final and binding.